REQUEST FOR PROPOSALS
The City of Pueblo, Colorado (“City”) is soliciting qualification and price-based proposals from interested parties to operate, manage, and promote drag racing and road racing events located within Pueblo Motorsports Park (PMP) in accordance with all the terms and conditions contained in the RFP documents. The City is seeking qualified Proposers with a vision for the operation, management, and promotion of the racing facility. Drag racing is envisioned to be a significant part of the Pueblo Motorsports Park venue. The City is seeking a Proposer who will manage, operate, and promote drag racing and road racing events for five (5) years with a City option of three (3) one (1) year extensions. Proposals will be received up to the hour of 2:00 p.m. on January 11, 2013 at the City’s Purchasing Office, 230 South Mechanic Street, Pueblo, Colorado 81003, 719-553-2350.
Project No.: 12-088
Project Name: Operation, Management, and Promotion of the Racing Facility at Pueblo Motorsports Park
Mandatory Pre-Submittal Meeting: January 4, 2013 at 10:00 AM, in the Parks Department Conference Room, 800 Goodnight Avenue, Pueblo, Colorado
In 2009, the City of Pueblo established the Honor Farm Enterprise (“HFE”) responsible for the operation, management, and improvement of the 2,373 acre Honor Farm Property. The HFE, by City Ordinance, is required to be operated and managed without subsidy from the City’s General Fund. The Pueblo Motorsports Park, contains approximately 233 acres of motorsports areas and facilities within the Honor Farm Property.
The objective of this Request for Proposals (RFP) is to select a proposal from a qualified company or organization for the operation, management, and promotion of the Racing Facility at Pueblo Motorsports Park.
This Scope of Services includes, but is not specifically limited to, the major project phases as outlined below:
a. Operate and manage a guaranteed minimum number of racing events on a parcel of property commonly referred to as the Racing Facility located within Pueblo Motorsports Park for a period of five years as follows:
Six (6) road racing events (motor cycle or auto)
Twelve (12) consecutive Friday Night Drag events (June, July, August)
Four (4) Drag racing points events
Provide option for Rally Cross Racing to west of PMP fence
b. Promote drag racing and road racing events at the Racing Facility at Proposer’s expense for a period of five years.
Request for Proposal documents can be obtained on our website at www.pueblo.us/purchasing or via the link to Rocky Mountain E-Purchasing (project RFP-TB-12-088). The City utilizes Rocky Mountain E-Purchasing System (RMEPS) for all bid solicitations. For this and future opportunities, please register with the RMEPS via our web link. Proposers are responsible for all printing costs. It is the bidder’s responsibility to verify whether any addenda were issued by going on to the City or RMEPS site. Bidders must follow the bid submittal procedures outlined on the City or RMEPS site and in the contract document. If there are any questions regarding this requirement, please contact the Purchasing office.
The City reserves the right to reject any and all submittals for any or all items covered in the Request for Proposal, to waive informalities or defects in bids, or to accept such bids as it shall deem to be in its best interest.
Published: December 18, 2012
Naomi C. Hedden, Director of Purchasing City of Pueblo, Colorado